Privacy Policy
Effective Date: May 28, 2026 | Last Updated: May 28, 2026
Who We Are
FitMind Therapeutics (“we,” “us,” or “our”) is a mental health and wellness therapy practice located in the United States. Our website address is: https://fitmindtherapeutics.com. We are committed to protecting the privacy and confidentiality of all individuals who visit our website or use our services.
Notice of HIPAA Privacy Practices
As a healthcare provider, FitMind Therapeutics is subject to the Health Insurance Portability and Accountability Act (HIPAA). We maintain a separate Notice of HIPAA Privacy Practices that describes how we handle your Protected Health Information (PHI). Please contact us directly or speak with your therapist to receive a copy of our full HIPAA Notice of Privacy Practices. This website Privacy Policy governs information collected through our website and does not replace our HIPAA Notice.
Information We Collect
When you interact with our website, we may collect the following types of information:
- Contact information you voluntarily provide, such as your name, email address, and phone number when you submit a contact or intake form.
- Appointment requests and scheduling information.
- Technical data such as your IP address, browser type, referring URLs, and pages visited, collected automatically through cookies and similar technologies.
- Communications you send to us via email or web forms.
We do not collect sensitive Protected Health Information (PHI) through this website. Clinical information is collected and handled separately through our secure, HIPAA-compliant practice management system.
How We Use Your Information
We use the information collected through this website to:
- Respond to your inquiries and schedule appointments.
- Provide information about our services.
- Improve our website and user experience.
- Comply with applicable laws and regulations.
- Protect the security and integrity of our website.
Cookies and Website Tracking
Our website uses cookies — small text files stored on your device — to enhance your browsing experience. We use the following types of cookies:
- Essential cookies: Required for the website to function properly. These cannot be disabled.
- Analytics cookies: Help us understand how visitors use our site so we can improve it. We use privacy-respecting analytics tools and do not sell this data.
- Preference cookies: Remember your settings and choices on the site.
You can control cookie settings through your browser preferences. Disabling certain cookies may affect website functionality. Our website does not respond to “Do Not Track” signals at this time, but we take your privacy seriously and limit data collection to what is necessary.
Third-Party Services
We may use carefully selected third-party services to support our website operations, including scheduling tools, analytics platforms, and communication services. These third parties are contractually required to handle your information in accordance with applicable privacy laws. We do not sell your personal information to third parties, and we do not share your information with third parties for their marketing purposes.
Our website may contain links to external websites. We are not responsible for the privacy practices of those external sites and encourage you to review their privacy policies.
How We Protect Your Information
We implement appropriate administrative, technical, and physical safeguards to protect the information we collect through this website. These include SSL encryption for data transmission, restricted access to personal information, and regular security assessments. However, no internet transmission is completely secure, and we encourage you to exercise caution when sharing personal information online.
How Long We Retain Your Information
We retain website-collected personal information (such as contact form submissions) for as long as necessary to fulfill the purpose for which it was collected or as required by law. Contact inquiries are generally retained for up to two years. Clinical records and Protected Health Information are retained in accordance with HIPAA requirements and applicable state law, as described in our Notice of HIPAA Privacy Practices.
Your Privacy Rights
Depending on your location, you may have certain rights regarding your personal information, including the right to access, correct, or request deletion of your data. To exercise any of these rights, please contact us using the information below. Please note that certain information may be exempt from these requests where we are required to retain it by law.
For rights related to your Protected Health Information (PHI) as a patient, please refer to our HIPAA Notice of Privacy Practices or contact our Privacy Officer directly.
Children’s Privacy
Our website is not directed to children under the age of 13, and we do not knowingly collect personal information from children under 13 through this website. If you believe a child has provided us with personal information, please contact us and we will take steps to remove that information.
Changes to This Privacy Policy
We may update this Privacy Policy periodically to reflect changes in our practices or applicable laws. When we make material changes, we will update the “Last Updated” date at the top of this page. We encourage you to review this policy regularly.
Contact Us
If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us at:
FitMind Therapeutics
Website: https://fitmindtherapeutics.com
For privacy inquiries, please use the contact form on our website or speak directly with your therapist or our administrative team.